Recruitment
Privacy Notice

Careers with Fundamental

Thank you for your interest in a career with Fundamental Media. This notice sets out how we use personal data during the application process. For further details about how we use personal data more widely, please see our Privacy Policy.

Our Processing

We use the personal data you submit as part of your application for our recruitment purposes, specifically to review your application or CV. We may also collect additional personal data from you as the recruitment process progresses, including personal data which may be derived from an interview, test or presentation, for example. We may also process personal data about you where we undertake pre-employment screening and/or collect references or gather information from publicly available sources to support or verify your application. In summary, our recruitment process may require that we process some or all of the following:

• Personal details such as name, address, date and place of birth;
• Work history/job data; previous employers, positions, dates, etc.;
• Compensation; basic salary, benefits, bonuses, etc.;
• Education and work history including professional qualifications and skills;
• Employer feedback / references to include regulated references where necessary;
• Nationality / visa / right to work permit information; (e.g. passport, driving licence, National Insurance numbers);
• Photographs and images from recorded assessments or from onsite CCTV;
• Results of Pre-employment screening checks (e.g. credit history, criminal records check where applicable as permitted under local law);
• Assessment results e.g. Psychometric assessment results, results from gamification and video or telephone assessment.

We may collect this information in a variety of ways. As referred to above, your personal data is likely to be contained within application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment, including online tests. Please note that you are under no statutory or contractual obligation to provide data to us during the recruitment process. However, if you do not provide the information, we may be unable to process your application properly or at all.

We may collect and share your personal data from and with third parties, such as referees, employment background check providers and criminal records checks (where applicable). We will seek information from such third parties only once a job offer has been made to you and we will inform you that we are doing so.

Your personal data will be stored in our systems on servers in the UK, including on your application record, as part of HR systems and on other IT systems (including email).

We only process your information as is necessary for the purposes of progressing your application or as required by law or regulatory requirements and where we have a legal ground to do so, including:

• Taking steps to administer your application at your request prior to a potential offer of employment.
• Processing your personal data to ensure we are complying with our legal obligations. For example, checking your eligibility to work in the UK before employment starts. We may also collect some sensitive personal data (e.g. disability information) in order to make reasonable adjustments to enable our candidates to apply for jobs and to ensure that we comply with regulatory obligations placed on us with regard to our hiring.
• Processing where we have legitimate interest in doing so, specifically in allowing us to manage and administer the recruitment process, assess and confirm your suitability for employment and decide to whom to offer a job. We may also need to process personal data from job applicants to respond to and defend against legal claims.
• Processing, where applicable, other special categories of data, such as information about ethnic origin, sexual orientation, health or religion or belief, for equal opportunities monitoring purposes.
• Processing, where applicable, information about criminal convictions and offences where relevant to the position in question.
We do not make any recruitment processes or decisions based solely on any automated (non-human) decision-making.

As referred to above we may share your personal data with suppliers who undertake pre-employment screening (including credit checking agencies and criminal record checking bureaus), academic institutions in validating relevant academic qualifications and suppliers who provide candidate interview and/or assessment services to us (where applicable). Where a supplier processes your personal data on our behalf we contractually require that they process that data in full compliance with the law and solely in accordance with our instructions.

If your application for employment is unsuccessful, we will hold your data on file for 6 months after the end of the relevant recruitment process. If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your personal data will be held will be provided to you in our Employee Privacy Notice, available to all employees.